Administrative Assistant

We are seeking a dynamic and highly organized Administrative Assistant to join our team. In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a collaborative workplace dedicated to excellence.

• Manage front desk responsibilities, greeting visitors, and directing inquiries with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls, and provide prompt customer support with excellent phone etiquette
• Maintain accurate data entry, filing systems, and document proofreading to ensure information accuracy and organization
• Utilize office management tools such as Microsoft Office, Google Workspace, and QuickBooks for record keeping, scheduling, and bookkeeping tasks
• Coordinate calendar management, appointment scheduling, and event planning to optimize team productivity
• Support clerical tasks including photocopying, faxing, mailing, and inventory management of office supplies
• Provide exceptional customer service by assisting clients and team members efficiently and courteously

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent typing speed and data entry accuracy for efficient record keeping
• Bilingual abilities are highly valued to serve diverse client needs effectively
• Experience with office management systems such as QuickBooks or similar bookkeeping software is preferred
• Knowledge of front desk procedures, multi-line phone systems, and phone etiquette is essential
• Demonstrated clerical experience combined with strong computer literacy and proofreading skills
• Exceptional time management skills to prioritize tasks efficiently throughout the workday
• Personal assistant or medical/dental receptionist experience is a plus