Freedom of Information Act

Public Records Requests (FOIA)

Anyone may ask to see or receive copies of Harrison County Commission public records under the West Virginia Freedom of Information Act (W. Va. Code §29B-1-1 and following).

About public records requests

Step by step

How to request records

  1. Fill out a request form

    Use the online request form on this page, or download the request form (PDF), opens in new tab, which you can fill in and sign on your computer or print and fill out by hand. Describe the records as specifically as you can, including dates, names or file numbers if you know them.

  2. Send it to the County Administrator

    Email: CountyAdministrator@harrisoncountywv.gov

    Mail: Harrison County Commission, Attn: County Administrator, 229 South 3rd Street, Clarksburg, WV 26301

  3. Watch for our response

    We will reply within five business days by phone, email or letter, using the contact information you provide.

After you submit

What happens next

  • Response time. We respond within five business days of receiving your request, not counting the day it arrives, weekends or legal holidays.
  • If we need more time. We will contact you, explain why, and give an estimated date.
  • If there is a cost. When the estimated cost is more than $5.00, we will contact you with the estimate before copies are made.
  • Payment. Fees are paid before records are released, by check or money order made payable to the Harrison County Commission. The Commission Office will send you an invoice, which is paid at the County Clerk’s Office on the second floor of the Harrison County Courthouse.
  • Our response. We may provide copies, arrange a time for you to inspect the records, point you to where the records are already published, or tell you that the Commission does not hold the records.
  • If a request is denied. We will explain the reasons in writing. You may ask the Circuit Court of Harrison County to review a denial.

Fee schedule

Fees

These fees come from the Commission’s FOIA Policy and Fee Schedule.

FOIA copy and reproduction fees
ItemFee
Paper copies (letter or legal size)
Black and white$1.00 per page
Color$2.00 per page
Maps and large-format prints
8″ × 11″$15.00
11″ × 17″$30.00
24″ × 36″$40.00
36″ × 48″$60.00
Electronic media
Documents on CD$5.00 per CD
Video or audio copy$19.95
Shipping
Postage and handlingActual cost
Video shipping$15.00

Fee waivers

You may ask for a fee waiver on the request form. Please explain why a waiver is appropriate. Waivers are granted at the discretion of the County Administrator.

Request form

Submit a request

Fill out the form below. When you are done, you can open it as an email to the County Administrator, copy the text, or print it. Nothing is sent or saved until you choose one of those options.

Fields marked with an asterisk are required.

Your contact information

Give at least a phone number or an email address so we can reach you. Add a mailing address if you would like records or letters sent by mail.

Records you are requesting

Be as specific as you can. Include dates, names, file numbers or other details if you know them.

Which describes you? (required)
Fee waiver

“Email my request” opens a new message in your email program addressed to CountyAdministrator@harrisoncountywv.gov. Review it and press Send. If no email program opens, use “Copy request text” and paste it into a message from any email account.

Request form (PDF)1 page · fill in and sign on screen, or print (opens in new tab) FOIA Policy and Fee SchedulePDF · adopted January 26, 2022 (opens in new tab)

Other county offices

Records held by other offices

This page and form are for records of the Harrison County Commission. Under West Virginia law, a request goes to the office that keeps the records. For records held by another elected office, contact that office directly:

Questions about a Commission request? Call the Commission Office at (304) 624-8500, Monday through Friday, 8:00 AM to 4:00 PM.